Agenda a chofnodion

Lleoliad: Siambr y Cyngor - Neuadd y Sir, Llandrindod, Powys

Cyswllt: Stephen Boyd  01597 826374

Eitemau
Rhif eitem

1.

Ymddiheuriadau

Derbyn ymddiheuriadau am absenoldeb.

Cofnodion:

Apologies for absence were received from County Councillors Rosemarie Harris and Phyl Davies.

2.

Cofnodion pdf icon PDF 72 KB

Awdurdodi’r Cadeirydd i lofnodi cofnodion y cyfarfod diwethaf fel cofnod cywir.

Cofnodion:

The Chair was authorised to sign the minutes of the last meeting held on 15th January 2019 as a correct record.

3.

Datganiadau o Ddiddordeb

Derbyn unrhyw ddatganiadau o ddiddordeb gan Aelodau yn ymwneud ag eitemau i’w hystyried ar yr agenda.

Cofnodion:

There were no declarations of interest reported.

4.

Y Gyllideb ar gyfer 2019-20, Strategaeth Ariannol Tymor Canolig 2019-2024 a'r Rhaglen Gyfalaf ar gyfer 2019-2024 pdf icon PDF 249 KB

Ystyried adroddiad gan y Cynghorydd Sir Aled Davies, Aelod Portffolio ar faterion Cyllid, Cefn Gwlad a Thrafndiaieth.  Bydd sylwadau gan y Panel Craffu Cyllid yn dilyn.

Dogfennau ychwanegol:

Cofnodion:

Cabinet considered the budget for 2019 - 2020, the medium term financial strategy for 2019 – 2024 and the capital programme for 2019 – 2024 (copy filed with the signed minutes).

 

The Portfolio Holder for Finance advised that the budget attempted to protect the services valued by residents and prioritised the council’s Vision 2025. It maintained the funding for developing key priorities within Vision 2025 such as the mid-Wales Growth Deal, building 250 extra homes and using the council’s spend to support county businesses with greater use of the Powys pound. An additional £1m would be passed on to schools delegated budgets and the budget also protected the investment made in Children’s and Adults services. It was recognised that the council of the past was no longer affordable and  significant changes were being made by transformational changes to the council’s operating model. The budget did not rely on reserves or one-off sources of funding. The level of reserves was assessed as being at an acceptable level and in line with the Council’s policy of maintaining a 3% minimum general fund reserves. The Portfolio Holder for Finance referred to the CIPFA independent assessment which found that the council had appropriate procedures in place to set a robust budget but which had noted risks, particularly the achievement of savings.

 

County Councillor John Morris presented the findings of the Finance Scrutiny Panel. The Panel viewed the proposed budget as the highest risk they had looked at and had concerns over its deliverability. The Panel was concerned that the role of the Improvement and Assurance Board and its focus on social care had led to enormous budget pressures on other services. The Panel considered that a lack of pace of transformation was a risk and that not enough use had been made of capital receipts to fund transformation. The Panel welcomed the new schools funding formula but regarded schools deficits as a major risk and questioned whether the current mix of schools was affordable.

In response, Cabinet was advised that a small number of schools was skewing the overall position. The Portfolio Holder for Learning and Welsh Language did not regard the new funding formula as a replacement for transformation. It was acknowledged that there were significant risks in the budget but all Welsh councils were facing similar challenges. An additional £2.5m was being put into reserves to meet potential challenges next year. There were tight rules on the use of capital receipts which could only be used for existing budgets. Transformation had started and the Council would be significantly smaller as a result.

 

RECOMMENDED to Council 

Reason for Recommendation:

1.   That the Medium Term Financial Strategy for 2019 to 2024 as set out in Appendix 1 to the report be agreed in principle.

To aid business planning and development of the budget over a three year period

2.   That the proposed Revenue Budget for 2019/20 shown in the Financial Resource Model in Appendix 2 is accepted and recommended to full Council on the  ...  view the full Cofnodion text for item 4.

5.

Cyfrif Refeniw Tai - Rhent a Thaliadau Perthnasol - Cynnydd ar gyfer 2019/20 pdf icon PDF 112 KB

Ystyried adroddiad gan y Cynghorydd Sir James Evans, Aelod Portffolio ar faterion Llywodraethu Corfforaethol, Tai a Gwarchod y Cyhoedd.

Cofnodion:

Cabinet considered Council Housing Rents, Garage Rents and all property and tenancy related service charges.  It was proposed that with effect from April 2019 the average rent in Powys increase by 2.4% + £1.30. The effect of this is that rent increase for:

 

·       3518 homes the increase is greater than 2.4% but less than 2.4% + £1.30 per week

·       174 homes the increase is greater than 2.4% + £1.30 but less than 2.4% + £2.00 per week

·       1608 homes the increase will be 2.4% plus £2.00 a week.

 

RESOLVED

Reason for Decision:

1. The rent increase for HRA rents in 2019-20, as set out in paragraphs 2.8 and 2.9 are agreed

2. The proposed service charge regime for 2019-20, as set out in Table 2 is agreed.

3. The proposed HRA garage rent and garage plot rents for 2019-20, as set out in Table 3, is agreed.

4. The proposed weekly occupancy charge and service charge for a plot on council run Gypsy & Traveller sites for 2019-20, as set out in Table 4 is agreed.

5. The weekly occupancy charge for temporary homelessness accommodation for 2019-20, as set out in Table 5, is agreed.

6. The weekly charge for community alarms is excluded from an increase, pending the outcome of a review.

7. Other housing related charges are increased by 2.4% for 2019/20.

To maintain a viable Housing Service and Business Plan and remain compliant with legislation (Part IV Housing (Wales) Act 2014)

 

6.

Cwmni Masnach yr Awdurdod Lleol (LATC) pdf icon PDF 81 KB

Ystyried adroddiad gan y Cynghorydd Sir Aled Davies, Aelod Portffolio ar faterion Cyllid, Cefn Gwlad a Thrafndiaeth.

Dogfennau ychwanegol:

Cofnodion:

Cabinet considered a proposal to establish a Local Authority Trading Company to allow the commercial trading of council activities within the public and private sectors. The Articles of Association would be broadly drafted to give flexibility in the services that could be included. Approval was also being sought to complete a business case to establish if the current activity within the Heart of Wales Business Solutions (HWBS) is the first area to transfer into the LATC.

 

RESOLVED

Reason for Decision:

 

1.     To approve the establishment of a Local Authority Trading Company in accordance with the attached Business Case.

 

2.     To seek approval to complete a business case to establish if the current activity within the Heart of Wales Business Solutions (HWBS) is the first area to transfer into the LATC.

 

 

To enable the council to trade commercially within the public and private sectors.

 

 

To provide additional flexibility for the Heart of Wales Business Solutions (HWBS) to trade with private organisations.

 

7.

Gorolwg a Rhagolygon Ariannol ar 31 Rhagfyr 2018 pdf icon PDF 209 KB

Ystyried adroddiad gan y Cynghorydd Sir Aled Davies, Aelod Portffolio ar faterion Cyllid, Cefn Gwlad a Thrafndiaeth.

Cofnodion:

Cabinet considered the financial outturn report for the period ended 31st December 2018.

 

The Chair of the Finance Panel advised that the Panel would be regularly monitoring these reports to look at how overspends were being tackled.

 

RESOLVED

Reason for Decision

1.     That the contents of the report are noted.

2.     That given the pressure on the revenue budget the Cabinet supports the S151 Officer’s requirement to control discretionary expenditure until the end of the financial year.

 

To monitor the council’s financial performance and ensure that spending remains within approved limits and that the 3% minimum general fund reserve is maintained.

 

8.

Rhaglen Gyfalaf - Diweddariad ar gyfer y cyfnod 31 Rhagfyr 2018 pdf icon PDF 118 KB

Ystyried adroddiad gan y Cynghorydd Sir Aled Davies, Aelod Portffolio ar faterion Cyllid, Cefn Gwlad a Thrafndiaeth.

Cofnodion:

Cabinet considered the Capital Programme update for the period ended 31st December 2018.

 

RESOLVED

Reason for decision

1.     That the contents of the report are noted.

 

2.     That the virements proposed in section 2 of the report are approvedand those virements over £500,000  are recommended to Full Council.

To outline the capital budget position as at 30th November 2018.

 

To ensure appropriate virements, are carried out.to align budgets with spending plans.

 

9.

Rheoli'r Trysorlys Adroddiad Chwarter 3 pdf icon PDF 185 KB

Ystyried adroddiad gan y Cynghorydd Sir Aled Davies, Aelod Portffolio ar faterion Cyllid, Cefn Gwlad a Thrafndiaeth.

Dogfennau ychwanegol:

Cofnodion:

Cabinet considered the Treasury Management report for Quarter 3.

 

RESOLVED

Reason for Decision:

That  the Treasury Management Quarterly Report be received

 

 

To ensure Cabinet remains informed about current Treasury Management performance

 

 

10.

Adroddiad Safonau Llyfrgelloedd Cyhoeddus ar gyfer 2017/18 pdf icon PDF 110 KB

Ystyried adroddiad gan y Cynghorydd Sir Rachel Powell, Aelod Portffolio ar faterion Pobl Ifanc a Diwylliant

Dogfennau ychwanegol:

Cofnodion:

Cabinet considered the Annual Report from the Welsh Government on the Library Service, for the year 2017-18, as required under the Welsh Public Library Standards. Powys Library Service had met 11 of the 12 core entitlements in full, and partially achieved the 12th. The service had met 5 of the quality indicators in full, 1 in part, and failed to meet four.

 

County Councillor Pete Roberts outlined the three recommendations from the Scrutiny review. A written response was required within 2 months.

 

RESOLVED

Reason for Decision

That the outcomes in the Welsh Public Library Standards Annual Report from Welsh Government on Powys Library Service 2017/18 are duly noted and considered in forward planning.

 

In order that Powys Library Service continues to provide a quality service to residents, maintains and improves its performance under the 6th Framework of Welsh Public Library Standards, and seeks to address as far as possible those areas which do not currently meet Welsh Government’s standard.

 

11.

Diweddariad: Adolygiad o Weithgareddau yn Ystod y Dydd ar gyfer Pobl Hyn (yn cynnwys Canolfannau Dydd) pdf icon PDF 95 KB

Ystyried adroddiad gan y Cynghorydd Sir Stephen Hayes, Aelod Portffolio ar faterion Gofal Cymdeithasol i Oedolion.

Dogfennau ychwanegol:

Cofnodion:

Cabinet considered an update report on day time activities for older people. The report outlined the work undertaken to date and the planned future work to ensure that the service was provided and sustainable at a reduced cost.  The report also described work undertaken with 3rd sector day services for older people. The Portfolio Holder for Adult Social Care acknowledged the importance of the centres in providing respite for carers. He noted that some of the changes outlined in the report depended on the Capital budget being approved by Council.

 

RESOLVED

Reason for Decision

That the contents of the report are noted.

The report is for information and enables the development work to continue.

 

12.

Diogelu Corfforaethol - Diweddariad 6 Mis ar 31 Rhagfyr 2018 pdf icon PDF 89 KB

Ystyried adroddiad gan y Cyfarwyddwr Gwasanaethau Cymdeithasol.

Cofnodion:

Cabinet considered the 6 monthly report from the Chair of the Corporate Safeguarding Group.

 

 

RESOLVED:

Reason for Decision:

Cabinet receives the 6monthly briefing update from the Chair of the Corporate Safeguarding Group.

To ensure Cabinet are fully sighted on work to date.

 

13.

Adroddiad gan Gadeirydd y Bwrdd Gwella a Sicrwydd pdf icon PDF 79 KB

Ystyried adroddiad gan Gadeirydd y Bwrdd Gwella a Sicrwydd.

Cofnodion:

Cabinet considered the report of the Chair of the Improvement and Assurance Board.

14.

Cofnodion y Bwrdd Gwella a Sicrwydd pdf icon PDF 531 KB

Derbyn cofnodion cyfarfodydd y Bwrdd Gwella a Sicrwydd a gynhaliwyd ar 29 Tachwedd 2018 a 9 Ionawr 2019.

Dogfennau ychwanegol:

Cofnodion:

The Cabinet received the minutes of the Improvement and Assurance Board held on 29th November 2018 and 9th January 2019.

15.

GOHEBIAETH

Derbyn unrhyw ohebiaeth sydd ym marn yr Arweinydd yn ddigon o frys i haeddu ystyriaeth.

Cofnodion:

There were no items of correspondence.

16.

Penderfyniadau Dirprwyedig a wnaed ers y cyfarfod diwethaf pdf icon PDF 39 KB

I nodi’r penderfyniadau dirprwyedig a wnaed ers y cyfarfod diwethaf.

Cofnodion:

Cabinet noted the delegated decisions taken since the last meeting.

17.

Blaenraglen Waith pdf icon PDF 88 KB

Ystyried blaenraglen waith y Cabinet.

Cofnodion:

Cabinet received the forward work programme. The Chair reminded Portfolio Holders and officers of keeping the programme up to date to assist Scrutiny with its work.

18.

Eitemau wedi'u Heithrio

Mae'r Swyddog Monitro wedi penderfynu bod yr eitemau canlynol yn destun categori 3 y Rheolau Trefn Mynediad at Wybodaeth. Ei farn o ran prawf lles y cyhoedd (wedi ystyried darpariaethau Rheol 11.8, Rheolau Mynediad at Wybodaeth y Cyngor), oedd y byddai gwneud y wybodaeth hon yn gyhoeddus yn datgelu gwybodaeth ynglyn â materion ariannol neu fusnes unrhyw unigolyn penodol (gan gynnwys yr awdurdod yn cadw’r wybodaeth honno).

 

Gofynniri Aelodau ystyried y ffactorau hyn wrth benderfynu ar brawf lles y cyhoedd, a rhaid iddynt benderfynu ar hyn wrth ystyried eithrio'r cyhoedd o'r rhan hon o'r cyfarfod.

 

Cofnodion:

Cabinet was advised that the confidential report was being withdrawn so there was no need to pass the resolution.

19.

Rheolaeth o gartrefi preswyl sydd ym mherchnogaeth Cyngor Sir Powys

Ystyried adroddiad gan y Cynghorydd Sir Stephen Hayes, Aelod Portffolio ar faterion Gofal Cymdeithasol i Oedolion.

Cofnodion:

This item was deferred.